We’ve probably all played “Chinese Whispers”, the party game where a phrase is whispered from one player to another in a line. By the time the final player says it out loud, it’s usually changed beyond recognition, and often makes no sense whatsoever!
This kind of message garbling isn’t just a party game. A famous example is the World War One military message, “Send reinforcements. We are going to advance”. By the time it reached the lines via messengers and crackling field telephones, the message became “Send three and fourpence. We are going to a dance.” (1)
Say goodbye to garbled messages
In today’s wireless world of mobiles, emails, texts, messaging and video, we might think such garbled messages have been relegated to history. However, we can all think of occasions where messages might get changed:
- Phone messages written down incorrectly
- Information ‘edited’ from one media to another
- Answerphone message cut off halfway
- Uncorrected texts created using dictation or predictive text (!)
- Emails “taken the wrong way” by the reader
This is why the clarity of a message is as important as how you send it. Keep it simple and straightforward, and chances are it’ll get relayed in its original form. Of course, if you send the same message directly to everyone at the same time, the opportunity for any ‘reinterpretation’ is greatly reduced.
TalkFreely’s employee comms app allows you to send news, messages, information, notifications to anyone, anytime. Send your message to named individuals, defined user groups, specific departments, sites, or the whole workforce, with a single click. Contact details are all stored on the app too, so you can create groups and be confident that the details are up to date.
In plain English
Since 1979, the Plain English campaign has edited, rewritten and added their Crystal Mark approval to over 22,000 documents. Their influence has been far more widespread, especially in the language of Government websites such as the HMRC website, which is now very straightforward and to the point. As business leaders, we need to do the same with all our messaging, as these will often be viewed on a small screen like a mobile phone.
The TalkFreely app interface looks great on any size screen, from smart phone to desktop. Keep your information focussed, with short snappy sentences, and it’ll look great too.
I see what you’re saying
There is another complication to getting your message across clearly. People don’t take in information in the same way as each other. According to the theory of NLP (neurolinguistic programming), people are more open to one of three forms of information:
- audio – they like to hear what you say
- visual – they prefer to read what you’ve said
- kinisthetic – they prefer to experience you saying it
These differences explain why home furnishing giant Ikea uses diagrams for their instructions, and why millions of people browse YouTube for “How to” videos. (Here’s an example of how effective a simple video can be to explain something that is almost impossible to describe clearly in words, in under 40 seconds.)
Using the TalkFreely app, you can send your employees information in any format you like – video, document, audio, image, PDF or scan. It’s all stored on a secure cloud server, so employees can view it any time, anywhere on any connected device.
CC – two little letters that can strike dread into anyone with a business email account! With employees spending up to 20% of their working day tackling emails, the last thing they need are endless, irrelevant, cc’d emails.
Luckily, employee comms is not a TOWIE scenario (The Only Way is Email!). The TalkFreely app allows everyone in your business to share information across the whole organisation without overloading email in boxes. The app organises and stores the information so it’s quick and easy to employees to find what they need, when they need it, and on any device.